You can develop taxonomies in a variety of products such as MS Project and MS Excel. But is this the most cost effective solution? Specialist products like a.k.a.® were developed because relational database engines are needed to deliver functionality that MS Project and Excel just don’t have.
When a new energy corporation was formed through the merger of nine smaller utilities, electronic documents were found scattered across 20 servers, and countless personal computers. Managers complained that they could not go on leave without getting desperate calls regarding the location of key documents. Something had to be done.
Without a corporate classification scheme, Leicester City Council staff had created a plethora of folders for storing their electronic documents and records. After choosing a.k.a.® software to build the corporate classification scheme and retention schedule, Leicester then embarked on a multistage project to take back control of their network drives, and transition to an eCM system.
The Australian Governments’ Interactive Functions Thesaurus (AGIFT) is a three-level hierarchical thesaurus that describes the business functions carried out across Commonwealth, state and local governments in Australia. Built using aka software, its main purpose is to describe web-based resources to aid online discovery of government information and services.
When the ACT Territory Records Office (TRO) was tasked with developing a whole-of-government classification scheme and retention schedule, they realized that, without suitable tools, the process was going to take several years. However with a.k.a.® as their primary development tool, the TRO team managed to complete most of this task in less than 2 years.